4 Things to Know About Data Entry Software

2 minute read

Data entry software is the perfect solution for your organization’s slow, manual data entry processes. From the physical storage needs to the bottlenecks in productivity, manual data entry and paper forms are becoming less and less acceptable in our data-driven world. Fortunately, the technology that helps to automate data entry processes has been around for a long time and can be found in almost every industry. Here are 5 things you should know about data entry software:

It’s a Combination of Technologies

Don’t let this one scare you — multiple kinds of technology doesn’t necessarily mean it’s complicated or confusing. For example, Optical Character Recognition (OCR) can be paired with Robotic Process Automation (RPA) to create a simple workflow for your organization. OCR reads the document, extracts the data within and enters it, then, based on the data entered, RPA can take the document and move it to the right place within your organization. 

It Can be Scaled

When you choose to implement data entry software at your organization, it doesn’t have to be an all-or-nothing approach. Solutions can be as simple as creating electronic forms, rather than paper, so that information goes directly into your system without the need for data entry. Anything ranging from electronic forms to an entirely automated system with scanning, data capture and workflow can be scaled to fit your organization’s needs.

It’s Accurate

Validation is an important part of any data entry software system because it ensures the integrity of your data. Things like minimum password length and spellcheck are simple examples of data validation. With data entry software, all you need to do is configure your rules to the software system — from there, it will ensure everything entered is valid. 

It Makes Your Work Easier

When you eliminate manual data entry at your organization, you can expect results that make your work easier and more enjoyable. Data entry software can lower your document handling and labor costs, accelerate your business processes, boost your bottom line, and ultimately make your organization better by making data move faster. At KeyMark, we have decades of experience helping organizations automate processes and become more efficient and profitable versions of themselves. To learn more, just contact us!  


Keep Reading

3 AI Prompts for Better Results

3 AI Prompts to Supercharge Your Results

Generative AI is great comic relief. I asked it to write a poem in old English style about my chihuahua named Chico who licks his paws all the time. I haven’t laughed that hard since seeing a TikTok of people being scared by random bursts from an airhorn. But AI

Read More
Ancient Egyptian cats are the best at document management.

Herd documents, not cats

An official history of documents and cats The Ancient Egyptians are known for creating one of the earliest forms of writing — hieroglyphics — which they wielded to index their most important documents and data among the tombs, tomes, and temples of the Old and New Kingdoms. We can glean much of Egypt’s

Read More
Insights 2024 is over! Here's what we learned.

Greenville’s Business Automation Conference is Over!

Here are 5 things we learned… 1. The power of DEBRIEF Insights opened with a pretty epic presentation by our keynote speaker, Marine F/A-18 fighter pilot instructor, and Top Gun graduate Patrick Houlahan. Beyond discussing his time as a pilot and at Top Gun school, Patrick shared leadership and teamwork

Read More