AP Automation Minimizes Manual Workflow and Maximizes Productivity

Automating your Accounts Payable (AP) department is about more than processing invoices. It minimizes manual data entry errors, maximizes the productivity of your people and leverages early payment discounts whenever possible. With a modern AP automation solution like OnBase, you’ll process invoices faster and more accurately, whether you receive them by mail, email, fax or EDI—all while increasing transparency and reducing costs.

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Why Automate Accounts Payable?

By automating your AP processes, you enable your team to access invoices quickly, along with any supporting documentation, and empower decision-makers to grant key approvals in a timely fashion. For example:

  • Automate workflow and expedite decision-making
  • Improve response time through automated reminders and escalations
  • Turn late payments into early payments if you choose
  • Direct integration with your accounting system to reduce manual data entry
  • Allow vendors to check status via self-service inquiries

OnBase AP technology requires little coding, providing quick integration with your ERP and ECM and gives you complete control over your accounts payable processes. You can increase your team’s productivity while decreasing invoice processing time, and quickly maximize your ROI without burdening your IT department.

AP Automation In Action

Accounts Payable Automation Workflow

Capture Invoices

» Minimize staff touches per transaction
» Eliminate data entry or re-keying information
» Instantly access related payment documents, like receipts and packing slips
» Access invoices from both mobile and desktop applications
» Speed up employee training with standardized processes
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Invoice Processing

» View details and status of all invoices in process
» Track and report on accruals based on invoice status
» Access and view associated documents in other systems
» Gain insight into process bottlenecks and staff workloads
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ERP Integration

» Feed data from invoice documents to your ERP
» Access the information & processes you need without ever leaving your ERP interface
» View supporting documents directly from the corresponding records in their financial management applications.
» Speed up employee training with standardized processes
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» Standardize business rules within AP workflows
» Grant or restrict staff access to documents and systems based on individual roles and needs
» Track activity of team members inside and outside AP department
» Make real-time changes to processes without IT intervention
» Automate document retention and keep a full audit trail
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Talk To An Expert

Ready to talk to one of our Accounts Payable automation experts?

We can answer all your questions and give you a demo of how the software can maximize your AP department.


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