Increase Efficiency with a Digital Mailroom
If your organization has a need for processing incoming documents like applications, annual registrations, survey cards, license renewals or other types of information, our mailroom solution may be the perfect fit. Once mail is opened, not only can we alleviate the need for manual-based processes, we can also ensure fast and accurate document processing. Our mailroom solution includes optical character recognition (OCR) technology which will identify documents, routing them through a specified workflow, and finally the storage of those documents.
- Document Ingestion – Documents can be scanned or emailed into the system where OCR technology will be used to identify what type of document has been received.
- Digital Conversion – Items are electronically scanned for high-speed document processing.
- Data Extraction – Advanced optical character recognition (OCR) software indexes the digital documents and extracts the data needed for processing.
- Integration – Several options are available for integrating the captured data for document workflow processing, including secure FTP and cloud-based access.
- Archiving and Back Up – After the conversion process, all digital documents can be archived and retained for document retention policies and disaster recovery.
Custom Mailroom Services
Our mailroom experts will consult with your organization and review your document management requirements to determine the most efficient and productive processes to elevate the efficiency of your organization. Then we’ll custom-craft a mailroom solution that meets your needs.