Invoice Processing

KeyMark powers your productivity with automated accounts payable.

Process invoices quickly, accurately, and on time with invoice workflow software

Accounts Payable departments routinely feel pressured to process invoices quickly and accurately. But antiquated workflows can hinder approval times and generate frustration from vendors if not paid on time. Sorting through emails, searching a shared server folder or calling team members for status updates impedes progress. Instead, automating the AP team’s daily tasks through invoice workflow software decreases the costs per invoice, pays invoices on time, and produces positive customer relationships.

With automated invoice processing software by OnBase, your organization will enjoy:

  • Streamlined communications
  • Improved collaboration and customer satisfaction
  • Paperless Accounts Payable processes
  • Reduced delays and late payment penalties
  • Consistency with AP processing
  • Easy invoice access from anywhere

Enjoy simplified workflow automation from one platform

Understanding the frustration for AP departments to retrieve invoices across multiple systems, folders or files, OnBase invoice processing software uses intelligent capture to import invoices and extract critical information. No matter your ERP, workflow automation frees the AP team from process delays, data errors, and manual payment processing. Once fully integrated, you’ll enjoy shorter payment cycles and lower costs from a single workload automation program.

KeyMark works with Accounts Payable teams to integrate OnBase’s invoice workflow system with popular ERPs, including ESRI ARcGIS, Infor Lawson, JD Edwards EnterpriseOne, Microsoft Dynamics, PeopleSoft, Salesforce, SAP, Workday, and others.

Easy integration with popular software tools

OnBase eliminates the need for multiple programs and screens to approve an invoice. Instead, the automated invoice processing system provides drag-and-drop options directly within Microsoft Outlook to alert teammates to the approval or updated status. Once the data is captured, it can be coded with keywords for easy search functions. Invoices are instantly sent via email with an automated workflow task directly in the email software. By removing the need to re-key information across multiple systems, OnBase provides teams with simple invoice workflow and approval processes.

Configure workflow automation to your business without custom coding costs

Workflow management tools offer customizable options with the ability to adapt to most any Accounts Payable business or process. Eliminate heavy custom programming and coding costs. Instead, with OnBase’s invoice processing system you can configure business rules to automate essential AP tasks, such as approval and coding workflow, two- and three-way data matching, and even posting to your accounting software. Invoice processing automation minimizes the touchpoints throughout the approval cycle, creating a paperless process that removes re-keying information, data entry errors and delays.

Modify approvers without IT intervention

Working with remote team members? Needing invoice approvals across teams in various locations or time zones? OnBase generates automated notifications and reminders via email to alert an approval. Your staff can access or approve invoices across mobile devices, via email or within the ERP. Need to modify workflows based on an employee’s out-of-office status? AP team leads can easily reroute workflow rules or delete new approvers without burdening IT. With document storage history kept in the system, approvers can track an invoice upon their return and update statuses without hassle.

accounts payable capture to archive workflow

A Faster, Smoother Month-End Closing

See the statistical benefits of an automated AP process for each role and process in your finance department.

Capture Invoices

» Minimize staff touches per transaction
» Eliminate data entry or re-keying information
» Instantly access related payment documents, like receipts and packing slips
» Access invoices from both mobile and desktop applications
» Speed up employee training with standardized processes
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ERP Integration

» Feed data from invoice documents to your ERP
» Access the information & processes you need without ever leaving your ERP interface
» View supporting documents directly from the corresponding records in their financial management applications.
» Speed up employee training with standardized processes
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» Standardize business rules within AP workflows
» Grant or restrict staff access to documents and systems based on individual roles and needs
» Track activity of team members inside and outside AP department
» Make real-time changes to processes without IT intervention
» Automate document retention and keep a full audit trail
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Talk To An Expert

Ready to talk to one of our Accounts Payable automation experts?

We can answer all your questions and give you a demo of how the software can maximize your AP department.