Optimize contract lifecycle management by streamlining every step of the process

OnBase Contract Management Software

OnBase Contract Management

For many organizations, contract management is a function that reaches across multiple divisions and departments, impacting everything from sales and marketing to procurement and human reasons. When these processes suffer from inefficiencies, the consequences can be costly.

According to the International Association for Contract and Commercial Management, ineffective contract management can reduce your bottom line by as much as 9% of annual revenue. How do you guard against this possibility of revenue leakage? For starters, you can take control of the contract management process experience by implementing a modern ECM solution like OnBase.


Why OnBase? It allows you to establish a central repository for all contract-related information, create contract controls, automate manual processes, execute signatures electronically and proactively track renewals and expirations. The result is that you’ll be able to manage the complete contract lifecycle – from request to approval and from expiration to renewal – automating predictable steps along the way and providing your personnel with the information and tools they need to drive work forward.

With an OnBase contract management solution, you can:

  • Securely capture and store contracts and supporting data and documents
  • Provide legal personnel with a 360-degree view of contract-related information, tasks, activities and correspondence
  • Automatically route contracts for review, approval and execution – even digital signatures
  • Receive automatic notifications of expirations and auto-renewals
  • Support compliance with a full audit trail of all interactions
Because OnBase provides a single, central location for all of your documents and data, it’s easy to store, track, collaborate and take action on tasks in the contract lifecycle. This enhanced control also gives legal departments greater visibility into the contract management processes so they can see both a history of past interactions and a clear view of current work, as well as upcoming obligations and expirations.

Benefits of OnBase for Contract Lifecycle Management include:

  • Accelerating contract cycle times and reducing operating costs by minimizing time spent searching for information and manually routing documents
  • Providing insight into contract status and staff workloads, equipping organizations to identify process improvement opportunities
  • Reducing the risk of missed expirations by proactively managing contract milestones
  • Minimizing delays with remote and mobile access to contracts and approval tasks
  • Maximizing existing investments by linking contracts to other systems of record
  • Supporting a variety of contract types, including vendor contracts, employment agreements and NDAs, and related processes
  • Creating a lower cost of ownership and driving value organization-wide

A Trusted OnBase Platinum Partner

KeyMark is a member of Hyland’s exclusive team of OnBase partners, which consists of resellers, manufacturers and systems integrators. After KeyMark received the Platinum Reseller Award, Bill Kavanaugh, director of U.S. Channel Sales for Hyland Software, said:

“Our partners are held to the highest standards, and KeyMark [goes] above and beyond those benchmarks.” – Bill Kavanaugh, Director of U.S. Channel Sales at Hyland Software

Is there a better way to manage contract lifecycle processes at your organization? Let our automation experts explain how we can automate manual tasks, enhance visibility and prevent revenue loss. Contact us today to start the conversation.