Does your organization deal with seemingly endless amounts of paperwork on a daily basis? Have you ever calculated the time spent on receiving and processing this information? Better yet, have you ever calculated the potential savings gained from outsourcing your document processing?
With a state-of-the-art processing facility, KeyMark can help you reduce your ongoing expenses and labor requirements by leaving your non-core, back office functions to us. Whether you need more modern technology to help you meet short-term spikes in demand or want to revolutionize your long-term back office processing requirements completely, we offer a full spectrum of document processing services.
Want to improve the speed and efficiency of your back-office operations? Just leverage our data entry services. Our team of experts will identify your specific data capture needs and design a system that will intake your documents and perform imaging and data entry of all relevant information. The data is then validated, verified and prepared for transfer to your system, whether it’s a financial database, ECM, ERP, document management and/or workflow system.
Data / Email Extraction
For many organizations, the documents, data and information that need to be processed aren’t relegated to the mailroom – they’re transmitted via email. The good news is that we can help you on that front as well, managing the intake of all email messages and processing any embedded or attached files. By indexing the scanned image and email message, we can extract and capture all of the essential data elements and input that data into a database. Then we’ll deliver that database – along with any associated image files – to you to use as needed.
One of the beautiful things about converting documents to a digital format is data indexing, a process that tags or identifies select information within the scanned file. Depending on the exact information required for indexing or the type of document being processed, the indexed data might be an invoice number, an employee ID, a vendor name, a patient name or any other key piece of information. Of course, with this indexed data at your fingertips, you’re now equipped to search, find and retrieve important information whenever you need it.
After the scanned images are digitized as PDF files, we can perform Optical Character Recognition (OCR) processing to make the data records searchable. This single-pass process enables both single words and text phrases to be found in the PDF files whenever a search is performed, providing you with instant access to the information you need – the moment you need it.