Capture/ Classification
No matter the size of your organization, KeyMark can help reduce the time, cost and challenges of collecting and classifying your documents. We offer a variety of ways to collect documents, forms and other data into information that is retrievable from your business applications and portable devices. Whether your documents are in paper, fax, COLD or electronic format, scattered throughout branch offices or in the field, KeyMark has the document capture and classification solutions to fit your needs. Even handwritten documents can be translated into optical character recognition (OCR) format. Document capture often begins in the mail room. Our mail room solutions enable you to open, extract, scan and index your mail -- eliminating the paper before the documents are routed to the appropriate department. KeyMark offers many complete solutions for data capture. Our data capture software solutions provide document classification and separation and extraction capabilities to structured and unstructured documents. It also automatically extracts hand-written and printed data from scanned documents, removing the need for manual re-keying, and routes data through workflow. In the field, our digital pen solution automates paper-based data capture for mobile teams conducting inspections, surveys, interviews and more. The pen, which writes with regular ink, digitizes and stores handwriting using a built-in sensor, processor and memory. It gives mobile teams the advantage of immediately collecting and accessing data without the delay and cost of transcribing paper or deploying mobile computers.
Remote Capture from KeyMark
When your operations are spread across multiple locations, business becomes more complex. Delivering invoices or shipping documents to a central headquarters for processing can be costly, inefficient and time-consuming.
KeyMark helps businesses face the challenges of capturing and sharing documents between networks of remote and distributed locations. KeyMark’s distributed capture solutions help companies simplify their document processing tasks through automation, ultimately providing a better customer experience.
Customized to your unique business needs, KeyMark’s remote capture solutions are sophisticated yet easy to use. Instead of copying, faxing, filing, and shipping documents, employees use customized multifunction devices, scanners and desktop applications to submit and share documents. Even data from incoming email attachments is easily captured by the system. Once incoming documents have been captured, document management takes over, classifying and indexing data into an electronic storage system customized to fit your business. Essentially, our solutions transform your documents into usable electronic information, enabling faster and better information-sharing throughout your locations and central headquarters, even in limited bandwidth environments.
KeyMark remote capture solutions are designed to accommodate any type of documents such as loan applications, expense reports, invoices, checks, purchase orders, applications, agreements and more. Using tools such as barcode recognition, OCR/text recognition, forms processing, stamping/watermarking, encryption/decryption and authentication, the solution even recognizes images and other “unstructured” formats.
With a KeyMark remote capture solution in place, you’ll see immediate savings and productivity gains. Costs for paper, printing, faxing, couriers, labor, errors, and document distribution are reduced as soon as the solution is in place. Our distributed capture clients report the solution aids them by:
- Streamlining processing
- Improving customer service
- Reducing, or eliminating, mailing costs
- Improving access and collaboration to document
- Reducing onsite storage needs
- Shortening workflow cycles from weeks to minutes
- Helping them manage risk and control document security
- Assisting them with regulatory compliance
