Healthcare Document Management Solutions

The healthcare industry continues to face many intense challenges including rising costs, decreasing profitability and pressure to improve patient care.

For healthcare providers, having rapid access to patient information is a critical aspect in delivering high quality care and managing costs. In fact, with government pressures to make patient information available electronically not only to the providers, but to the patients, the focus on digitizing medical records has never been greater.

Yet the problem remains that even early adopters and late stage electronic medical record (EMR) users face the grim reality that over 20 percent of a patient’s chart still exists in paper form. Patient billing and administrative departments such as accounts payable, accounts receivable and human resources are also inundated by paper-heavy processes. And access and storage of these records is one of the most daunting challenges facing healthcare management today.

KeyCare, KeyMark’s healthcare solution, gives you the tools you need to convert paper files to electronic documents, automate manual processes, connect information across your organization and deliver a better patient experience. Unlike numerous niche solutions in the market, KeyCare offers a holistic approach to document management across the provider enterprise.

The highly configurable nature of KeyCare integrates with your existing hospital information system (HIS) allowing hospital staff to work within the screens they already use, accessing images from their familiar system. With the click of a mouse, your employees will gain access to critical documents from the familiar applications they use daily to give real answers in real time to physicians, insurers and patients alike. KeyCare will increase your organization’s agility, shorten insurance and billing cycles, improve efficiency and patient care and reduce storage space needs.

Remote Capture from KeyMark

When your operations are spread across multiple locations, business becomes more complex. Delivering invoices or shipping documents to a central headquarters for processing can be costly, inefficient and time-consuming.

KeyMark helps businesses face the challenges of capturing and sharing documents between networks of remote and distributed locations. KeyMark’s distributed capture solutions help companies simplify their document processing tasks through automation, ultimately providing a better customer experience. 

Customized to your unique business needs, KeyMark’s remote capture solutions are sophisticated yet easy to use.  Instead of copying, faxing, filing, and shipping documents, employees use customized multifunction devices, scanners and desktop applications to submit and share documents. Even data from incoming email attachments is easily captured by the system. Once incoming documents have been captured, document management takes over, classifying and indexing data into an electronic storage system customized to fit your business. Essentially, our solutions transform your documents into usable electronic information, enabling faster and better information-sharing throughout your locations and central headquarters, even in limited bandwidth environments. 

KeyMark remote capture solutions are designed to accommodate any type of documents such as loan applications, expense reports, invoices, checks, purchase orders, applications, agreements and more.  Using tools such as barcode recognition, OCR/text recognition, forms processing, stamping/watermarking, encryption/decryption and authentication, the solution even recognizes images and other “unstructured” formats.

With a KeyMark remote capture solution in place, you’ll see immediate savings and productivity gains. Costs for paper, printing, faxing, couriers, labor, errors, and document distribution are reduced as soon as the solution is in place. Our distributed capture clients report the solution aids them by:

• Streamlining processing
• Improving customer service
• Reducing, or eliminating, mailing costs
• Improving access and collaboration to document
• Reducing onsite storage needs
• Shortening workflow cycles from weeks to minutes
• Helping them manage risk and control document security
• Assisting them with regulatory compliance