Human Resources Document Management Solutions for Franchises
Whether you operate a food, retail or service-based franchise, you understand how challenging it can be to keep up with paperwork between your franchise sites and your operations headquarters. This is especially true within your human resources department, the area responsible for maintaining employee files and managing your job applicant process.
KeyMark is an accomplished provider of document management automation solutions for franchise organizations. We’ve helped franchises electronically manage their human resources documents and establish electronic central data repositories containing information about current and past employees, as well as job applicants. KeySource, KeyMark’s solution for human resources, offers franchises the ability to electronically store, index, and retrieve employee documents, such as applications, resumes, W4s, I-9s, codes of conduct, wage verification reports, training records, benefit enrollment forms, insurance documents and more. The solution even automatically archives supporting documentation associated with background checks, drug tests, medical forms and others in easy-to-use employee electronic folders.
Many of our franchise clients operate in a shared services environment with centralized functions such as human resources. KeySource is ideal for franchises with multiple locations, as the solution allows authorized users to easily submit information through online forms or retrieve documents through secure custom searches. The solution can be configured to help automate processes such as hiring, by having job applicants complete and submit information electronically. You can even utilize workflow tools to automatically route incoming applications and resumes to the appropriate managers and HR employees. Further workflow and exception reporting can audit employment files for completeness and identify missing documents.
We understand that most of the information within your human resources department is highly confidential, such as employee files filled with medical documents, tax forms, annual reviews and more. With secure security controls, KeyMark can help the information maintained by your human resources department stay protected, accurately maintained, and archived so that your organization can stay in compliance with local and industry regulations. The solution can even be set to automatically destroy documents after a set period of time, enabling you to stay in compliance with requirements for keeping terminated employee files.
Through our experience, we’ve helped franchises eliminate the need for physical files, reduce storage costs, decrease retrieval time, maintain training records, increase compliance and reduce risk by protecting current and prospective employees’ privacy through security control. Our solutions are custom engineered to meet the needs of each client and designed to work in conjunction with your existing business systems.
