Document Management Services for your Human Resources Department

Most human resources departments maintain an extensive amount of information. And much of the information is highly confidential, including employee files filled with medical documents, tax forms, annual reviews and more. The information maintained by your human resources department needs to stay protected. It also needs to be accurately maintained and archived so that your organization can stay in compliance with ever-changing regulations. KeySource, KeyMark’s solution for human resources offers organizations the ability to electronically store, index and retrieve employee documents such as resumes, W-4s, I-9s, benefit and insurance forms. Authorized users can easily locate documents through custom search and cross referencing capabilities and retrieve them from your secure, central repository. Additionally, KeyMark offers solutions for applicant tracking. With web-based employment applications, your organization can utilize workflow tools from KeyMark to automatically route incoming applications and resumes to managers and HR employees. By automating functions within your human resources department, you’ll reduce storage costs, decrease the amount of time spent performing routine functions and better protect your current and prospective employees’ privacy through security control.

Remote Capture from KeyMark

When your operations are spread across multiple locations, business becomes more complex. Delivering invoices or shipping documents to a central headquarters for processing can be costly, inefficient and time-consuming.

KeyMark helps businesses face the challenges of capturing and sharing documents between networks of remote and distributed locations. KeyMark’s distributed capture solutions help companies simplify their document processing tasks through automation, ultimately providing a better customer experience. 

Customized to your unique business needs, KeyMark’s remote capture solutions are sophisticated yet easy to use.  Instead of copying, faxing, filing, and shipping documents, employees use customized multifunction devices, scanners and desktop applications to submit and share documents. Even data from incoming email attachments is easily captured by the system. Once incoming documents have been captured, document management takes over, classifying and indexing data into an electronic storage system customized to fit your business. Essentially, our solutions transform your documents into usable electronic information, enabling faster and better information-sharing throughout your locations and central headquarters, even in limited bandwidth environments. 

KeyMark remote capture solutions are designed to accommodate any type of documents such as loan applications, expense reports, invoices, checks, purchase orders, applications, agreements and more.  Using tools such as barcode recognition, OCR/text recognition, forms processing, stamping/watermarking, encryption/decryption and authentication, the solution even recognizes images and other “unstructured” formats.

With a KeyMark remote capture solution in place, you’ll see immediate savings and productivity gains. Costs for paper, printing, faxing, couriers, labor, errors, and document distribution are reduced as soon as the solution is in place. Our distributed capture clients report the solution aids them by:

• Streamlining processing
• Improving customer service
• Reducing, or eliminating, mailing costs
• Improving access and collaboration to document
• Reducing onsite storage needs
• Shortening workflow cycles from weeks to minutes
• Helping them manage risk and control document security
• Assisting them with regulatory compliance