Document Management Services for your Accounts Receivable Department
KeyMark wants to help your company with your receipts, billing, reporting and overall accounts receivable management. From your mail room to the bank, KeyMark can streamline the entire process, providing entirely "clean" remittance. With multiple industry-proven tools, KeyMark can open, scan, process and track incoming remittance mail from customers. We can then route to the correct processor and electronically deposit check payments directly to the bank using KeyMark’s ePosit solution. Our accounts receivable solution, KeyMitt images the check and all other transaction content (including envelopes), determines the amount (CAR/LAR/KFI) and MICR information, balances the transactions and provides exception handling at the transaction level. A single transaction will not hold up the remaining transactions that are ready to deposit. When it's time for deposit, KeyMark will handle your bank deposit electronically. With web access throughout your organization, our solution can be deployed at multiple locations, including customer service departments and teller windows. You’ll also have the ability to resolve customer disputes immediately with real-time access to customer files, resulting in a rise in customer satisfaction. And for clients needing assistance with invoice processing, order processing and check deposits, KeyMark’s Beyond the Ledger product is the answer. This solution is often implemented in conjunction with other products.
Remote Capture from KeyMark
When your operations are spread across multiple locations, business becomes more complex. Delivering invoices or shipping documents to a central headquarters for processing can be costly, inefficient and time-consuming.
KeyMark helps businesses face the challenges of capturing and sharing documents between networks of remote and distributed locations. KeyMark’s distributed capture solutions help companies simplify their document processing tasks through automation, ultimately providing a better customer experience.
Customized to your unique business needs, KeyMark’s remote capture solutions are sophisticated yet easy to use. Instead of copying, faxing, filing, and shipping documents, employees use customized multifunction devices, scanners and desktop applications to submit and share documents. Even data from incoming email attachments is easily captured by the system. Once incoming documents have been captured, document management takes over, classifying and indexing data into an electronic storage system customized to fit your business. Essentially, our solutions transform your documents into usable electronic information, enabling faster and better information-sharing throughout your locations and central headquarters, even in limited bandwidth environments.
KeyMark remote capture solutions are designed to accommodate any type of documents such as loan applications, expense reports, invoices, checks, purchase orders, applications, agreements and more. Using tools such as barcode recognition, OCR/text recognition, forms processing, stamping/watermarking, encryption/decryption and authentication, the solution even recognizes images and other “unstructured” formats.
With a KeyMark remote capture solution in place, you’ll see immediate savings and productivity gains. Costs for paper, printing, faxing, couriers, labor, errors, and document distribution are reduced as soon as the solution is in place. Our distributed capture clients report the solution aids them by:
- Streamlining processing
- Improving customer service
- Reducing, or eliminating, mailing costs
- Improving access and collaboration to document
- Reducing onsite storage needs
- Shortening workflow cycles from weeks to minutes
- Helping them manage risk and control document security
- Assisting them with regulatory compliance
