accounts payable document management

Track a Document Anywhere Through your Enterprise.

If an ever-increasing variety of paper invoices, expenses, payments, purchase orders and receipts are slowing down your accounts payable (AP) department and taking a chunk out of your bottom line, it’s time to take a look at KeyMark’s AP document management automation solutions. By automating your accounts payable process, you can substantially improve payment times and shorten your accounts payable cycle.

Our award-winning accounts payable document management solution, KeyTrack, provides end-to-end automation, from the mailroom through archival, and lets you track and access your documents anywhere within that process with the click of a mouse. Our accounts payable clients have increased productivity by as much as 298 percent and cut cost-per invoice by as much as 64 percent through capturing, classifying, routing, tracking and archiving documents. KeyTrack automates AP processes regardless of how you receive and process vendor invoices and bills – whether they’re mailed to a central or remote office; faxed, transmitted electronically or even e-mailed. And KeyTrack integrates with virtually any Windows-based, web-based or character-based, line-of-business software regardless of platform. The solutions we have implemented range from simple scan/store/retrieve of invoices and checks to fully automated front-end scanning, automated data entry, workflow processing and integration with ERP systems.

As with all of our solutions, our accounts payable processes are customized to meet your business requirements. The solutions we have implemented range from simple scan/store/retrieve of invoices and checks to fully automated front-end scanning, automated data entry, workflow processing and integration with ERP systems. As with all of our solutions, our accounts payable processes are customized to meet your business requirements.

Remote Capture from KeyMark

When your operations are spread across multiple locations, business becomes more complex. Delivering invoices or shipping documents to a central headquarters for processing can be costly, inefficient and time-consuming.

KeyMark helps businesses face the challenges of capturing and sharing documents between networks of remote and distributed locations. KeyMark’s distributed capture solutions help companies simplify their document processing tasks through automation, ultimately providing a better customer experience.

Customized to your unique business needs, KeyMark’s remote capture solutions are sophisticated yet easy to use.  Instead of copying, faxing, filing, and shipping documents, employees use customized multifunction devices, scanners and desktop applications to submit and share documents. Even data from incoming email attachments is easily captured by the system. Once incoming documents have been captured, document management takes over, classifying and indexing data into an electronic storage system customized to fit your business. Essentially, our solutions transform your documents into usable electronic information, enabling faster and better information-sharing throughout your locations and central headquarters, even in limited bandwidth environments.

KeyMark remote capture solutions are designed to accommodate any type of documents such as loan applications, expense reports, invoices, checks, purchase orders, applications, agreements and more.  Using tools such as barcode recognition, OCR/text recognition, forms processing, stamping/watermarking, encryption/decryption and authentication, the solution even recognizes images and other “unstructured” formats.

With a KeyMark remote capture solution in place, you’ll see immediate savings and productivity gains. Costs for paper, printing, faxing, couriers, labor, errors, and document distribution are reduced as soon as the solution is in place. Our distributed capture clients report the solution aids them by:

  • Streamlining processing
  • Improving customer service
  • Reducing, or eliminating, mailing costs
  • Improving access and collaboration to document
  • Reducing onsite storage needs
  • Shortening workflow cycles from weeks to minutes
  • Helping them manage risk and control document security
  • Assisting them with regulatory compliance
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KeyMarkAccounts Payable Document Management Software